You may be asked to provide your personal information anytime you are in contact with Priory. Priory and its affiliates may share this personal information with each other but will always use it in accordance with this Privacy Notice. We may also combine it with other information to provide and improve our services as an employer. You are not required to provide the personal information that we may request, but, if you chose not to do so, in many cases we will not be able to provide you with a job.

Here are some examples of the types of personal information Priory may collect and how we may use it:

Name

Date of birth

Address

Telephone number

Email address

Online identifier

Physical and mental health information

Biometric details

Financial information

Social media identifiers

NHS number

National Insurance number

Passport details, Residency and Nationality

Racial or ethnic origin

Political opinions

Religion

Trades union membership

When you apply for a position with Priory we will record your details including your name, postal address, telephone number, email address, educational and work history, referees and contact preferences. [These details will be retained for six months following the date of any interview.]

Before your appointment, all required right to work checks and, potentially, a check with the Disclosure and Barring Service will be carried out. Details of these checks (or the results from them) will be retained on your HR record.

If you are successful in being appointed, and during your employment with us, we will retain your full employment record which will include your name, postal address, telephone number, email address, details of your next of kin, bank details (for the purposes of payments), educational and work history, training, appraisals, copies of any complaints, disciplinary or safeguarding matters.

The personal information we collect is stored in a variety of paper and electronic forms. Regardless, we have appropriate and adequate technical and administrative processes in place to make sure that all your information is kept secure.

Priory takes the security of your personal information very seriously.

To make sure your personal information is protected, we have a series of technical and administrative measures in place. Access is limited only to those of our employees who need to access it to provide services to you.

All members of staff are required to undertake annual data protection and confidentiality training and our privacy and security guidelines are communicated to all Priory employees. These privacy safeguards are monitored and strictly enforced. We send any information that we need to share with any third parties either as a legal requirement or through an anonymised process securely.

All data is stored on servers within data centres in the UK, although at times they may be temporarily outside the UK but within the EU.

The personal information we collect and store about you allows us to facilitate the employment relationship we have with you.

Your personal information may be shared with various departments across the group including HR, People Development, Payroll, IT and Treasury.

We may use your personal information to test our computer systems to improve our services to you i.e. when there are changes to the National Minimum Wage or Living Wage. If you do not wish for your information to be used for these purposes, you can let us know.

We will not sell, share or give information to third parties for marketing purposes.

Disclosure to third parties

We will only share your personal information with third parties in the following circumstances:

Where you have given your consent to the information being shared;

Where there are issues or concerns like the health and safety of yourself or others; or

Where there is a legal requirement or responsibility to share the information.

Personal information of service users may also need to be shared with third parties to make arrangements for the funding and/or payment of services received.

Additionally, in the event of a reorganization, merger, or sale of Priory or any part of it, we may transfer any and all personal information we collect to the relevant third party.

Accuracy and retention of personal information

Daisy-Fieldz Care Service makes it easy for you to keep your personal information accurate, complete, and up to date. If any of your information changes please let us know so that we can update our records.

We are legally required to hold certain information about you for a set period of time. All personal information will be deleted or securely destroyed at the appropriate time and we will not keep your personal information for longer than is required or permitted by law.

Access to personal information

You are entitled to see what personal information we hold about you at any time. This Privacy Notice outlines the information we hold about you and why. If you wish to access your personal information, please contact us at the address set out below.

We are not required to process any request for access which is frivolous or vexatious, jeopardize or otherwise affects the privacy of others, are impractical, or for which access is not otherwise required by law. We will let you know in writing if any of these circumstances apply to your request.

Additional rights

You may also have the right to:

object to processing of personal data that is likely to cause, or is causing, damage or distress

prevent processing for the purposes of direct marketing

object to decisions being taken by automated means

in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed

If you believe you have any of these additional rights or you wish to exercise them, please let us know.